Email started feeling like a task, a drain, a distraction. After drowning in hundreds of unread emails, I decided that I couldn’t handle it anymore. I decided I’d start using the gmail labels. By thinking of the labels like tags, I just started creating tags for everything I could think of.
Creating filters in Gmail are much simpler than the exhausting Outlook process. You can create a new filter in a matter of seconds using from, to, subject, and keywords. Then you can choose to bypass the inbox and immediately archive it or delete it. At the same, you can set up a rule to immediately tag it. Plus, when you enter the filter criteria (to, from, subject, keyword), it immediately pulls of all emails with that criteria (like a search). So you can choose to apply rule to all those emails instantly.
Now everytime a new mail comes to the inbox, I either mark as spam, create filter, or read and respond if I don’t want a filter. This has reduced my time in the email box while helping me bringing important emails to the surface faster. Now I use Jeremy’s blog read concept by choosing what tags deserve daily attention, weekly attention or monthly attention.
